Position title
Medical Records Administrator

Application Requirements


Northampton County will require all newly hired employees to be fully vaccinated against COVID-19 before beginning employment with the County. This policy applies to all new hires who receive an offer of employment on or after December 1, 2021.

In order to be considered for this position, applicants must successfully submit a completed application prior to the posting deadline. Applications submitted with incomplete or missing education and/or work experience sections will be considered incomplete and will not be reviewed. These applicants will be disqualified from consideration. The attachment of a resume to the application does not fulfill this requirement and will not prevent incomplete applications from being rejected. Education and work experience fields must be completed, regardless of the presence of an attached resume.

Please answer any supplemental questions truthfully and completely. Use the employment history section of your application to substantiate your answers to supplemental questions.

Once the posting closes, all applications will be reviewed. The information provided on the application will be utilized to determine whether or not each applicant meets the Minimum Requirements for this position as noted in the Job Description. Please read the Minimum Requirements thoroughly and then demonstrate that you meet these requirements on your application. Applicants who do not meet the Minimum Requirements will not be considered for the position.

After the Application Review, qualified, eligible applicants will move on to the next step, either a Written Exam or an Education and Experience Review.

There is not a Written Exam for this position; instead, we will conduct an Education and Experience Review, in which we assign points to each applicant's education and relevant work experience as depicted on their application. We encourage all applicants to provide a comprehensive, concise history of their education, certification, licensing, and employment on their employment application so that we are able to accurately assess their experience.  Eligible candidates will be ranked on an Eligibility List based on their total score on the Education and Experience Review.

Equal Employment Opportunities – It is the policy of Northampton County to provide equal employment opportunities (EEO) to all persons regardless of race, color, national origin, religion, sexual orientation, marital status, sex, gender identity, gender expression, age, genetic information, disability, or any other status protected by the Pennsylvania Human Relations Act, Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA) and any other state, federal, or local law.

For questions regarding this posting, please contact Sherry Christman, Human Resources Analyst, at schristman@northamptoncounty.org or 610-829-6382.


Job Description



The Medical Records Administrator provides assistance and functions as a key resource for professional expertise on health information, documentation, and coding issues to clinical and non-clinical staff.


This position reports directly to the Assistant Nursing Home Administrator.


This position is not responsible for the supervision of other positions.



Maintains accurate and complete discharge records of patient care according to industry standards.

Maintains abstract diagnosis codes for Minimum Data Set (MDS) reporting and facility reimbursement requirements.

Collects, maintains and makes available to authorized users, timely, accurate and complete patient health information.

Must have solid understanding and use of ICD-10-CM Coding Classification guidelines to code diagnoses for statistics, MDS and billing, including the MA51 (Medical Assistance) and other forms as required by government agencies.

Conduct audits of clinical records for completeness and develop staff in-services for corrective actions based on findings.

Provides expertise on integration of clinical documentation and coding with the billing process.

Assures the completeness of clinical records within 30 days of discharge.

Establishes and maintains purging cycle for clinical records, assuring that records are retained for seven years following a resident’s discharge or death as required by Pennsylvania law.

To assist with authorization for insurance coverage as directed.

Maintains clinical records filing systems and procedures to facilitate the distribution and use of clinical records throughout the facility in accordance with HIPAA requirements.

Manages the release of information requests for the facility including review and processing of all outside requests for information.

Maintains facility policies and standards of practice to assure release of information requests are appropriate and meet legal standards.

Makes recommendations and assists with implementation of medical record policies, including transition to electronic records.

Supports the compliance process of the facility.

Participation required on the following committees:  QAPI, HIPAA Privacy and Security and Medical Records.

Will work in conjunction with existing medical records personnel.

*An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.



EDUCATION & EXPERIENCE – Graduation from an accredited college or university with a Bachelor’s degree in healthcare, business, or management; AND

At least two (2) years of full-time, professional experience in a healthcare environment, preferably in medical records and/or medical coding; AND

Must become certified in ICD-10-CM Medical Coding within twelve (12) months of hire, if not already certified; AND

Must complete Feeding Program training.

OTHER REQUIREMENTS - Applicants must be fully vaccinated against COVID-19, and present valid proof of vaccinated status, in order to be eligible for hire with the County of Northampton. According to the Center for Disease Control (CDC), people are considered fully vaccinated two (2) weeks after their second dose in a 2-dose series (such as Pfizer or Moderna vaccines) or two (2) weeks after a single-dose vaccine (such as Johnson & Johnson’s Janssen vaccine).

The County of Northampton will follow the Center for Disease Control (CDC) guidelines with regard to booster(s) and when individuals are considered fully vaccinated.


Thorough knowledge of long term care facility operations, preferably as a director of health information systems.

Thorough knowledge of payment systems for Skilled Nursing Facility/Nursing Facility (SNF/NF), including Medicare and Medicaid.

Thorough knowledge and application of ICD-10-CM coding in long term care.

Thorough knowledge of documentation and legal issues pertaining to health information.

Must have solid clinical understanding of anatomy, physiology, patho-physiology and clinical/nursing process.

Ability to establish and maintain effective working relationships with medical, nursing and administrative personnel, and representatives from public agencies.

Ability to operate a personal computer and secure information from established data processing, spreadsheet, word processing, database and graphics programs.

Superior presentation skills, both oral and written.

Must have good computer skills and understanding of information systems.

Must have good customer service and telephone skills.

Must have excellent communication and interpersonal skills, both verbally and in writing.

Ability to read, write, speak, understand and communicate in English to perform the duties of this position.


Telephone, personal computer (including word processing and spreadsheet software), calculator, writing implements, fax machine, copy machine, and paper shredder.


While performing the duties of this job, the employee is frequently required to walk, sit, talk or hear.

The employee must occasionally lift and/or move up to twenty-five (25) pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually quiet, while moderately loud in patient care areas.


Formal application, rating of education and experience, oral interview and reference check as well as job related tests may be required. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.





Job Benefits
Full-time employees of the County of Northampton are afforded a package of benefits which includes the following:
Medical Insurance
Vision and Prescription
Life Insurance
I. Medical Insurance
Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents.  Cost to the employee to participate in the plans varies by the coverage selection and number of dependents; and may be subject to collective bargaining, if a union member. The employee may also elect to opt out of the County's medical insurance if proof of coverage through the spouse's employer is provided. Under this arrangement, the employee is provided with an annual $1,500.00 opt out payment.
II. Vision and Prescription
Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents. Copayments may vary, subject to collective bargaining, if a union member. Coverage under the vision plan varies and depends upon the employee's choice of doctor and frame selection.
III. Dental Coverage
Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents. Copayments may vary, subject to collective bargaining, if a union member.
IV. Life Insurance
A life insurance policy is afforded to full-time employees beginning on the first day of employment, unless specified differently in a collective bargaining agreement. It remains in effect as long as the employee is actively employed and terminates upon resignation or retirement. $20,000 is afforded to all eligible employees.
V. Retirement
All full-time employees and part-time employees working more than 1000 hours per year qualify for County of Northampton retirement benefits, in which employees must contribute 5% of their earnings, and employees may choose to add additional voluntary contributions, not to exceed an additional 10%.   Additionally, employees may participate in an optional deferred compensation plan [457(b)] which may provide present tax advantages and future retirement savings. Such arrangements are made directly with the providers and the County will administer payroll deductions only.
Employment Type
Job Location
2 Gracedale Avenue, Nazareth, PA, 18064-9213
Base Salary
$58,031.00-$63,371.00 Per year
Date posted
August 15, 2022
PDF Export
Close modal window

Position: Medical Records Administrator

Thank you for submitting your application. We will contact you shortly!